Next, you can register sales to specific contacts within your Artwork Archive account. Then you can notify them of new art they might like to purchase. You can keep them updated on your art career and mail personal thank you notes to your best buyers.Īdd your contacts in so you can see who your best buyers are. That way you can access them anytime, anywhere as well as connect them to specific pieces within your inventory. Then you can add in important business contacts so you have the details of your art collectors, gallery owners, interior designers, museum curators, and art fair directors all in one place. You’ll also know where all your art resides once it has been purchased whether it’s your hometown or an international location. You’ll have the information at the ready if a buyer wants to purchase a piece that is outside of your studio and you’ll never accidentally send work to the same gallery twice. That way you’ll always know which gallery or venue is showing your work.
#Artwork archive software
Once you’ve logged all your Pieces into the art inventory software you can assign each piece to a location. Your notes will always be private in Artwork Archive and your description will only be made public if you mark a piece as “public”.
You’ll get to relive the creation of each piece, reflect on past successes, and see how far you’ve come. These can be thoughts you had while creating the artwork, inspirations, materials used, and if it was a gift or a commission. Record the description of each piece as well as any notes for the piece. Next, comes the extra fun part – and no, we’re not joking. Then you can add in the rest of the information. You can upload up to 20 pieces at once using our Bulk Upload feature and fill in the title, inventory number, and price as they upload. You can also add in the framed dimensions if need be.
You’ll need to record the title, dimensions, inventory number, creation date, price, medium, and subject matter to have a detailed catalog of the piece. This would work well for an artist who creates in a variety of mediums. You can also add more detail such as a letter to signify the type or medium of the work like OP for oil painting, S for sculpture, EP for edition print, and so one. This tells me that it was the 41st painting of the year, created in October of 2008.” She begins again with number 1 and the letter A every January. On her fantastic blog Art by Cedar, she writes “for example, there is a painting in my inventory with the control number 41J08. There is no one way to inventory your art, but there are plenty of great ideas out there if you don’t know where to start.Īrtist Cedar Lee organizes her art by two digits for the number of the painting she painted that year, then a letter for the month (January is A, February is B, etc.), and two digits for the year. It’s useful to have a numbering system in place so you can track your work chronologically and know the basic information just from the label. Inventorying all your art with beautiful photos and the right information lets you send buyers and galleries what they need in a snap. It’s also nice to have beautiful, high-quality images of your work to send to interested art collectors, buyers, and galleries using the Artwork Archive inventory report or portfolio page feature. Don’t fall for that trap! We all know artists are visual creatives and it is so important to have a visual reminder of your work.Īs the years go by and the works amass, it can be easy to forget which painting goes with what title. While this may seem obvious, it is tempting to type in the title and dimensions of a piece and be done with it. Then you can take a trip down memory lane and archive your past work. That way you’ll start with the art that is freshest in your mind–and the work you need to have details on hand for potential galleries and buyers. It can seem overwhelming to inventory a career’s worth of art, so we recommend working backward. This organizational bliss will free you up to do more of what you love and sell more artwork! Work Backward You’ll be so glad you did and when you’re done you’ll have a living archive of every single piece you’ve ever made, all your business contacts, all the locations that have shown your art, and every competition you’ve ever entered all on Artwork Archive. So, turn on your favorite tunes, enlist some generous friends or family members, and set to inventorying your artwork. We’ve broken it down into ten simple steps to make it even easier. Plus, it isn’t the beast you think it is. Inventorying your artwork helps to organize, strengthen, and streamline your art business. Buddha Shakyamuni Seated in Meditation (Dhyanamudra), Chola period (c.Know you need to inventory your art, but don’t know where to start?.
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